Privacy notice for talents

The short version

• ALM Media runs ALM Talent. We collect your details so we can put you forward for castings.
• Clients see only what is relevant to castings. Your email, phone number and exact date of birth are never shown to clients or the public. A client gets them only if an ALM Admin approves a specific project request, and you can see who received them.
• You decide whether you are public. You appear in the public showcase only if you opt in and our team approves your profile.
• You can change your mind. You can untick any optional consent at any time. You can download your data or delete your account yourself.
• Photos already used can stay in use. If you withdraw consent or delete your account, nobody starts a new use of your photos. Photos we have already sent to clients or already used in ALM marketing may stay in use (the "lasting photo release" in section 7).
• ALM Talent is for adults 18 and over only.

1. Who we are

ALM Talent is run by [ALM Media LLC (exact registered name to be confirmed)]. The company is licensed by Sharjah Media City (Shams) free zone, United Arab Emirates. Trade licence no. [TRADE LICENCE NUMBER]. Registered address: [REGISTERED ADDRESS]. We work from Dubai, UAE.

In this notice, "ALM", "we" and "us" mean that company. We decide how and why your personal data is used (we are the "controller").

Contact us:

• through the Privacy & data page in your ALM Talent account;
• through almano.media/contact;
• [PRIVACY CONTACT, if ALM sets up a dedicated channel].

2. Who this notice is for

This notice covers:

• talents with an ALM Talent account;
• people whose profile the ALM team created or imported from earlier submissions, before they claim it (section 9);
• people who apply to a casting without an account (open calls; section 8).

There is a separate notice for website visitors and clients (privacy notice for visitors and clients). Our cookie notice explains how cookies and browser storage are used.

3. What we collect

What we do not ask for:

• ethnicity or "look";
• religion;
• political views;
• health information.

Optional questions: some casting forms or profile fields may ask optional questions that touch on personal preferences, for example whether you only accept modest-wear roles. You never have to answer these. [Lawyer: see note L3.]

No face recognition. We do not use face recognition. To spot duplicate accounts, we compare emails, phone numbers, names with dates of birth, and image fingerprints that detect near-identical photo files. A team member always reviews possible duplicates. Nothing is merged automatically.

4. What we use it for, and why

No decisions are made by computer alone. Matching casting alerts to your categories and cities is automatic, but every casting decision is made by people. The front-page Premium rotation is random each day.

5. Who can see what

Every view and change of your profile by the team or a client is logged.

6. Your photos

• Approval. Photos become public only after an Admin approves them. Changing a public photo sends your profile back for approval.
• Sizes. Only resized copies are public. Your original files stay in private storage.
• No watermark. We do not add a watermark.
• Location data removed. We remove hidden location data (EXIF) from uploads.
• Signals against reuse. Public pages carry "noai" signals asking search engines and AI crawlers not to use your photos. Not every crawler respects these signals.
• Your photo-use log. Your Privacy & data page shows where your photos were used and when: shortlists, comp cards, packages and ALM marketing.

7. The lasting photo release

In plain words:

• You can untick an optional consent or delete your account at any time. From then on, nobody starts a new use of your photos.
• Photos ALM has already sent to clients (shortlists, comp cards, casting packages) or already used in ALM marketing may stay in use.
• ALM logs where each photo was used, so you can always ask what was sent, when and to whom.

When you join, you confirm that you have read this release. Before you delete your account, we ask you to confirm it again. [Lawyer: see note L5.]

8. If you apply to a casting without an account (open calls)

• Purpose. We use your details for that casting only, unless you tick "Join ALM Talent" on the form.
• Deletion. Casting-only data is deleted 3 months after the casting is finished. This covers your contact details, answers, photos, videos and audio clips.
• Self-tapes. Self-tape videos are deleted 60 days after the casting closes, or earlier with the rest of your casting-only data [proposed].
• Sharing. Your application may be shared with the client (and the client's agency) for that casting.
• Contact details. Your contact details are never shown to the client.
• If you are booked. We keep a minimal booking record (name, dates, fee) for invoices and accounts. See our retention schedule.
• If you tick "Join ALM Talent". We create a "New · unverified" profile for you. It is not public unless you later opt in and the team approves it.

9. If the ALM team created or imported your profile

• Where it came from. We may have created a profile from details you sent ALM before (for example through a JotForm or Moxie form, WhatsApp or a spreadsheet), or a team member may have added you after meeting you.
• Who can see it. These profiles are visible to the ALM team only. [Proposed:] They are not shown on the public site, on client links, comp cards or packages, or to Special Client Access clients until you claim the profile and give your own consents.
• Contact. We may email you a link to claim your profile. [Lawyer: may the team contact you about castings before you claim? See note L6.]
• If you want it removed. You can ask us to delete an unclaimed profile at any time through almano.media/contact.
• If nobody claims it. Unclaimed profiles are deleted after [PERIOD TBD].

10. Who we share your data with

• ALM's clients, as described in section 5.
• Special Client Access clients, when an Admin approves a contact request. From then on, that client is responsible for how it uses your details. Our client terms let it contact you only about the named project.
• Service providers who run parts of ALM Talent for us under contract. They may use your data only to provide their service to us.

• Professional advisers (lawyers, accountants), where needed.
• Authorities, when the law requires it.
• [**A buyer or successor** of ALM's business, under the same protections. Lawyer to confirm.]

We never sell or rent lists of talents or their contact details. Clients may pay ALM for a Special Client Access pass. A pass lets them search casting profiles. Contact details are shared one talent at a time, and only when you accept a specific request. You see the company, the project, the role, the dates and the budget first, and you can decline. You can also switch off contact requests from these clients completely, and report a client to ALM. [Lawyer: see note L1.]

11. Your choices and your rights

You can do most of this yourself on the Privacy & data page in your account.

• See and download your data. You get your profile (as a data file), your photos, videos and CV (as a ZIP), your consent records and your applications. The download link is valid for 7 days.
• Correct your data. Edit your profile at any time.
• Withdraw an optional consent at any time:
  • Public showcase: you are removed from the showcase and from live links within 7 days, usually within minutes.
  • ALM marketing: no new use starts. Uses that have already happened may stay (section 7).
  • Casting alerts: they stop immediately. Every alert email also has a one-click unsubscribe.
• Stop contact sharing with self-cast clients. Switch on "Don't share my contact details with self-cast clients". Clients with a pass can still see your casting profile, but ALM will not approve contact requests for you.
• Delete your account.
  • At once: your profile is hidden everywhere (public showcase, team search and live client links), Premium is cancelled and casting alerts stop.
  • Within 30 days: your data is erased.
  • Within 90 days: backup copies roll off (each backup copy is kept at most 60 days, so the last copy made before erasure is gone 60 days after it).
  • What we keep: a minimal booking record for invoices.
  • Photo release: the lasting photo release (section 7) still applies.
  • Required consent: withdrawing the required consent works the same way as deleting your account.
• Other rights under UAE law (and other laws that may apply to you): you can ask us to restrict or stop certain processing, or object to it, [and to transfer your data]. [Lawyer to list the rights that apply.]
• Complain to the UAE Data Office [details when available], or to the data protection authority where you live.

How we answer requests:

• We reply within [30 days].
• We may ask you to confirm your identity first.
• Requests are free, unless they are clearly excessive.

12. Where your data is stored and international transfers

• Our server is in Malaysia. ALM Talent runs on a virtual server rented from Hostinger in Malaysia, outside the UAE. Your profile, photos, videos and account records are stored and processed there.
• Our providers: some of our service providers process data in other countries outside the UAE (section 10). E-mails are sent through MailerSend at launch, and later through Amazon SES. Encrypted backup copies are kept with Amazon Web Services for at most 60 days.
• Your agreement: when you create your account (or claim a profile, or apply to a casting and join at the same time), the required consent tells you that your data is stored in Malaysia, and you agree to it.
• Safeguards: we use providers that offer contractual data protection commitments, the data is encrypted in transit, and backups are encrypted. [Lawyer: confirm the transfer basis under the UAE PDPL and whether Malaysia's PDPA adds anything; see note L7.]

13. How long we keep your data

The full table is in our data retention schedule [link].

14. How we protect your data

• Access is limited by role.
• All team members use two-step sign-in.
• Data is encrypted in transit.
• Rates, booking fees and internal notes are encrypted in storage, and backups are encrypted.
• Private photos and videos are served through short-lived links.
• The team cannot edit or delete the audit logs, and Admins get a weekly activity report.
• We use no advertising or analytics trackers.

If a data breach puts you at risk, we will tell you and the authorities as the law requires.

15. Adults only

ALM Talent is only for people aged 18 or over. We check your date of birth at sign-up. If we learn that someone under 18 has registered, we will close and delete the account.

16. Changes to this notice

We will post any new version here with its date. If a change affects a consent you gave, we will ask you to read and accept the new wording the next time you sign in. The Privacy & data page shows which wording version you accepted and when.

17. Contact

[ALM Media LLC (exact name to be confirmed)], .

• Contact page: almano.media/contact
• Your account: Privacy & data
• [PRIVACY CONTACT]